Scope & Portfolio

Overall manages buying activities with responsibility depending on country / region scope

• Organise and execute the purchase to pay process ensuring compliance with global, regional and local procedures and policies
• Explore and capture internal demand; handle non-catalogue requests
• Actively drive the use of procurement catalogues
• Build good relationships with suppliers and internal customers
• Oversee and / or use the support of the purchasing support roles:

Support role:

• Provide administrative support to operational buying activities
• Assist different day-to-day activities within the purchasing organisation
• Provide GET 1st level support, consulting and training; interface to 2nd level support

Key Tasks

• Execute and ensure procurement processes applying sourcing / purchasing / corporate / Business Partner policies
• Collect and maintain data and / or ensure data quality maintenance and reporting on rates, catalogues, supplier data / performance, purchase order admin.
• Drive (execute) tactical purchasing process (non-catalogue requisitions) and ensure day-to-day / admin support (request and analyze competitive bids (3 bids and 1 buy), select suppliers, quality, delivery terms, specs for goods / services)
• Review contract, negotiate with suppliers, and cooridnate for content approvals.
• Provide GET 1st level support – challenging issues handling, process master data changesEnsure clarification of outstanding receipt of order confirmation, invoices, delivery dates, rejection / change of purchase orders
• Support preparation and monitoring of tenders, negotiations and supplier management
• Enter data into databases or other computerized systems to maintain up-to-date supplier and vendor information; to track purchase and the status of orders and
• Follow-up the status of purchase orders with vendors to ensure timely delivery; and communicate status of orders with internal customers
• Generate required reporting, analyze reports and identify catalog improvements.

Stakeholders

• Maintain good relationships with suppliers and internal customers in scope
• Provide advice and support to internal customer with specs for required low value goods / services (without a framework contract) in close cooperation with sourcing
• Provide feedback to sourcing in respect of suppliers performance
• Contribute to the successful cooperation between region / country and sourcing community
• Explain facts, policies and practices related to job area
• Support and interact primarily with colleagues of own sub-function
• Develop a network of contacts to build up relationships and strengthen the organizational, product and market knowledge