Compliance Requirements

• Prepare the necessary paperwork required and submit all the prescribed documentations in good order and within stipulated timeline to comply with legal and statutory requirements.
• Ensure compliance with the procedure for conducting meetings and the safekeeping of corporate documentation.
• Assisting the Company Secretary in advising the board on its obligatory requirements to disclose material information to the shareholders and relevant stakeholders on a timely basis.

Board Secretariat

• Performs all coordination and administrative duties relating to the convening of Board or Board Committees or any other meetings as assigned by the Chairman/Board involving issuance of notices and agenda, minutes taking, distribution of Minutes and Meeting and communication of Board decisions to facilitate the management of the Group by the Board and compliance with statutory requirements.

Implementation of corporate governance

• Assisting the Company Secretary to support the board and chairman on the implementation of code of the corporate governance or such equivalent laws or regulations enacted by the authorities from time to time.
• Assisting the Company Secretary in monitoring compliance with the principles and recommendation of the code and informing the board of any breaches.
• Ensuring that statutory records are appropriately maintained and updated timely.
• To keep abreast with the latest developments in corporate governance, changes in the legal and regulatory framework.

Record management

• Maintain a structured and systematic filing system, cross reference system, database management, etc to ensure quick and accurate retrieval of various statutory files and records pertinent to the department.
• Maintain both electronic records and/or files for the purpose of documenting activities, providing reliable information and complying with department’s record management system & processes in timely manner.
• Assist in any other secretarial functions which are required to enhance and/or support the existing P&P or such internal guidelines as may be adopted from time to time to ensure productivity and smooth operation of the secretariat such as to ensure updated and accurate filling of statutory records and related records, maintaining and safeguarding the confidentiality of information/data/records.

Other duties

• Assist in projects or special assignments in which the Secretarial department is involved with.
• Handle any other duties or functions as and when required by the Company Secretary.