Job Details
Administration Executive
- Kuala Lumpur
- Full Time
- March 14, 2023
Job Description
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- To update of the physical files – correspondences, documents, drafts.
- To attend to scanning and archiving of files to storage boxes.
- To attend to the opening of new files- physical file, ID on photocopier.
- To attend to online filing (i.e., converting e-mails & attachments to PDF format for online filing).
- To prepare the meeting room for guests during signings or meetings.
- To update calendar (Outlook and physical) on activities/events (firm events, client events, restaurant bookings, restaurant /cafe meetings, work related travel bookings).
- To liaise with phone supplier (for phone equipment related matters.
- To liaise with Telekom Malaysia for phone/ internet related matters.
- To liaise and communicate with despatch and update the online excel sheet.
- To oversee the purchase of sundries (toilet paper, tissue paper, floor cleaner, glass cleaner, biscuits etc.) and stationeries.
- To oversee the refills of water tubs for office consumption.
- To oversee the purchase of books and to update the library list.
- To oversee purchase of equipment, assets, renovation of office when necessary.
- To attend to the registration of events when necessary.
- To attend to booking of flights/ hotels/ meeting venue/restaurant venue when necessary.
- To attend to incoming phone calls.
- To attend to the delivery of flower arrangements for funerals or opening ceremony when necessary.
- To attend to the purchase and delivery arrangements of gifts/hampers during festivals/special occasions.
- To attend to the renewal of teleconferencing with Telekom.
- Attending to the procurement of government tender document and submission (with assistance and guidance from the rest of the admin team).
Requirements
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- At least 2 years experience in administration works
About The Company
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Our client is a full-service legal firm based in Kuala Lumpur.
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